BSBITU306 Design and Produce Business Documents Assessment 2 Answers

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BSBITU306 Design and produce business documents
Unit Description This unit describes the skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications.
Learning Outcomes By the end of this unit, students will be able to:

  • Select and prepare resources
  • Design document
  • Produce document
  • Finalize document

Assessment information

You are a Bookkeeper with Contract Bookkeeping Services (CBS) Pty Ltd. You and other CBS bookkeepers, have been assigned the following responsibilities:

® accounts payable and receivable

® chart of accounts

® data entry

® invoicing customers

® paying suppliers

® liaising with customers and suppliers

® debt recovery

® bank and other reconciliations

® preparing income statements and balance sheets

® various types of reporting in relation to accounts, banking, sales, purchases, and payroll

® superannuation calculations

® employee record keeping

® BAS (business activity statements for GST, PAYG, FBT. etc.) and other statutory compliance such as payroll tax performed under the supervision of your accounts manager who is a registered tax agent.

Your manager has asked you to circulate a memo about CBS Bookkeepers not following CBS policies and procedures when undertaking accounting functions at client premises.

Instructions to complete this assessment

In order to complete this assessment, you are required to complete the following sections consecutively. Details and specific instructions are provided within each section and on the form/templates provided.

Supporting documents

To find the relevant supporting documents, please refer to the Supporting Documents folder, located within the BSBITU306: Design and produce business documents section of your course.

Section 1 – Internal Memo to CBS Accounting Staff Requirements

As the bookkeeper, you are now required to complete a CBS Accounting Department: Memorandum.

Your memo must be addressed to all CBS accounting staff and should promote the benefits of following CBS policies and procedures when undertaking accounting functions (note: the memo wording is not as important as adherence to the document style requirements).

The memo must contain CBS style and layout specifications as follows:

The CBS Logo located in the header (located in the Supporting Documents folder)

® Document version control number located in the footer

® Page numbers located in the footer

® Font type: Candara

®   When referencing procedures use the number format style 1), 2) …

 

To produce this memo, you are required to:

® Select and prepare appropriate technology and software for design and production of business documents

® Design the memo

® Produce the memo

® Use software help functions, as required.

® The memo must not exceed one A4 page.

® Proofread your final version for readability, accuracy and consistency in language, style and layout prior to final output.

® Finalise the memo.

® Ensure that that the memo format is suitable for printing.

 

Save    the    Memorandum    with    the    following    file    name:    Unitcode_Section1_Yourname.    E.g. BSBITU306_Section1_AnneSmith.

Section 2 – Compile a Staff Email Requirements

As the contract accountant to CAS, you are now required to compile an email to an employee, James Watson. James is an Assistant Accountant.

Instructions

  1. Review the format of the CBS Email Example, located in the Supporting Documents folder
  2. Review the content of a dictated message from your Accounting Manager contained in the “Dictated Memo”, also located in the Supporting Documents folder
  3. Re-write the Dictated Memo into an acceptable format, based on the CBS Email Example
  4. Save your        re-formatted        email        in        a        document        with        the        file        name: “BSBITU306_Section2_YourName”
  5. Ensure the font used in the email complies with the CBS style guide

Once you have saved your re-formatted email follow the instructions provided below to complete this section.

Checklist for submission

Please use the following list to ensure the correct amount and type of documents have been completed and are ready for submission.

  1. Memo to Employees
  2. Email to James Watson
Student Marking Guide
This guide provides an indication as to what the assessor is looking for in a satisfactory response. For all tasks, the student is required to use the correct industry specific terminology, satisfied all relevant legislation, industry standards and organisational requirements and indicated that they have accessed the required information sources.
Assessment task reference A satisfactory response requires the student to:
Section 1 ® Complete the Memorandum:

  • In the required formatting
  • Write in simple and clear language
  • Not exceed one page in total
  • Cite and source any research

® Ensure the Memo is addressed to your CBS Accounts Department and makes relevant references to CBS policies and procedures

® Ensure your document does not contain any spelling and grammatical errors

®   Ensure your document can be printed on 1 page

Section 2 ® Ensure your email is consistent with the CBS Email Example

® Ensure the re-written email is free of spelling and grammatical errors

® Ensure the re-written email is appropriately worded

® Ensure the re-written email complies with style guide requirements

 

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