Human Resource Management and Practices Assessment Answers

Summative Activity 4: Practical Activity: Needs Analysis

Assessment Task 1

You are required to read through your investigating report as developed in Summative Activity 4 and out of the investigating report develop a need analysis in terms of the HRIS – payroll module and make the necessary recommendations for improvements on the HRIS to provide sufficient and relevant information to the organisation/individuals. Within the needs analysis, the recommendations should be made as supportive to needs identified.

Assessment Environment:

• Neatly presented need
• Neatly typed out with font Calibri, 10”
• Entire assignment should not exceed more than 6 A4 Pages.

Your assessments should reflect on the following:

1. The needs analysis should reflect on the HRIS in terms of analysing the system to ensure the system support the needs of the information and support decision-making. (US11906, SO1, AC1 – AC2 integrated within the context of the activity)

• The process of analysis is sufficient to define all the requirements within the organisation for information related to human resources management and to support decision-making about information system design. (US11906, SO1, AC1)
• The process accounts for all internal and external information needs related to human resources (US11906, SO1, AC2)

2. The needs analysis should accommodate recommendations for the improvements of the HRIS. (US11906, SO3, AC1 – AC4 integrated within the context of the activity)

• Input from internal and external consultation is obtained and incorporated into recommendations in a manner that meets organisational requirements. (US11906, SO3, AC1)
• Assessment of perceived weakness and gaps between existing system and organisational needs includes all relevant information subsystems, with cause and effect links established. (US11906, SO3, AC2)
• Alternatives for improvements are considered in terms of strategic, tactical and operational implications and consider risk, contingency, feasibility and cost-effectiveness. (US11906, SO3, AC3)
• Information management system techniques and methods for improvement are identified, and are compatible with greater organisation requirements. (US11906, SO3, AC4)

3. The needs analysis should investigate the function of the HRIS – payroll system to provide adequate information to the organisation/individuals in terms of HR related matters. (US10171, SO3, AC1 – AC4 integrated within the context of the activity)

• Information and advice are given at a time and place and in a form and manner appropriate to the needs of (US10171, SO3, AC1)
• Information given is accurate, relevant, current and sufficient for the specifications of the user. (US10171, SO3, AC2)
• The advice given is consistent with the policy, procedures and resource constraints of the organisation. (US10171, SO3, AC3)
• The advice is supported by reasoned arguments and appropriate evidence. (US10171, SO3, AC4)
• Recipients’ understanding of the information and advice given is checked and confirmed. (US10171, SO3, AC5)
• Organisational confidentiality is adhered to. (US10171, SO3, AC6)
• Feedback from recipients about the usefulness of information and advice provided is used to improve ways in which information and advice are given. (US10171, SO3, AC7)

Summative Activity 5: Practical Activity: Brief development

Assessment Task 1

You are required to read through your investigating report as developed in Summative Activity 4 as well the needs analysis as per Summative Activity 5. With this information develop a brief that you present to the internal IT specialist in terms of improving the Payroll module within the HRIS system. Take note that the organisation has adequate professionals to redesign and improve the current HRIS – payroll module, therefore external vendors will not be contacted. The brief however should clearing indicate the design, development and review of the HRIS – payroll system. It should provide adequate information for the redesign. The brief should include the recommendations as made in

Assessment Environment:

• Neatly presented brief within the appropriate
• Neatly typed out with font Calibri, 10”
• Entire assignment should not exceed more than 4 A4 Pages.

Your assessments should reflect on the following:

1. A developed brief in terms of providing information in terms of system design and development in terms of improvement recommendation and review of the HRIS – payroll (US11906, SO1, AC3 – AC9 integrated within the context of the activity)

• The process of analysis is sufficient to define all the requirements within the organisation for information related to human resources management and to support decision-making about information system design. (US11906, SO1, AC1)
• The process accounts for all internal and external information needs related to human resources (US11906, SO1, AC2)
• The design brief provides sufficient information for the development of an effective information system for human resources management. (US11906, SO1, AC3)
• The design of the system is aligned to the organisation’s values and culture, and contributes to the achievement of its strategies and plans. (US11906, SO1, AC4)
• The design is sufficiently flexible to respond to current and emerging needs, and comply with current best practices. (US11906, SO1, AC5)
• The brief includes a reasonable time stipulated for the completion of the (US11906, SO1, AC6)
• Information system developers are sourced in accordance with organisational (US11906, SO1, AC7)
• Developers are selected in accordance with their ability to meet the design brief. (US11906, SO1, AC8)
• Sourced information is obtained in accordance with established procedures and is current, relevant, precise and from reliable sources. (US11906, SO1, AC9)

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